How to Fix Shadow AI, the AI Your Company Doesn’t Know Is There
Shadow AI is Artificial Intelligence running inside companies without anyone knowing. I talked about it before and it has gotten worse. I’ll drop the link to that video in the comments.
Here in the US every employee opens three or four AI tools a day, none of them approved. Inside go contracts, client emails, spreadsheets, source code.
ChatGPT, Claude, Gemini… An employee clicks “sign in with Google” on a new tool, and that tool gets read and write access to the entire company Workspace. Drive, mail, documents. The traffic never touches the corporate network, so nobody sees it.
Banning doesn’t work. People will use AI anyway. 5 practical moves.
First, a real inventory. OAuth audit, browser extension scan, internal survey. Ask “help us keep you safer” and they answer. Ask “are you breaking the rules” and they lie…
Second, a policy written for humans. Approved tools listed, data that never goes into an AI, verified training opt-out for every tool, fast process to request new ones.
Third, a fast lane. An employee who waits six weeks finds a workaround in two days.
Fourth, browser-based monitoring, because that’s where AI lives now. Personal devices too, but there only culture works…
Fifth, just-in-time coaching. A short alert when someone opens an off-list tool, with the alternative ready. Thirty seconds worth more than a once-a-year training.
Employees are the first entry point of attacks and have to become the first line of defense. Attention after a course or an incident fades in weeks. Without ongoing training, everything goes back to how it was.
What do you think?
#ArtificialDecisions #MCC #ArtificialIntelligence #ShadowAI #Cybersecurity
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🔍 SEE ALSO:
https://www.youtube.com/watch?v=KDPj3Bsa-jk